Director of Finance and Operations

Hook Arts Media is seeking a Director of Finance and Operations to join our team.

HAM is seeking a Director of Finance and Operations to join our team. The position is preferably full time and based in HAM’s Red Hook offices but we are open to negotiating hours. This could be a three day a week position with some options for remote work.

The Director of Finance and Operations will work closely with the Executive Director as a thought partner, and will play a large role in organizational financial decision making and strategic planning. As a lead member of the staff, the Director of Finance and Operations will ensure the organization has sound financial management, and provide support to program staff.

Position Description

Primary responsibilities include:

Finance

Develop and maintain the organizational budget as well as individual program budgets
Prepare and present financial reports for Board (including, but not limited to, cash flow statements, budget to actual reports, balance sheets, etc)
Maintain Quickbooks (including, but not limited to, A/P, A/R, bank deposits, petty cash tracking, bill payment, bank & credit card monthly reconciliations, etc.) This could also be done by a part-time bookkeeper that would be supervised by the Director of Finance
Prepare and supervise the annual audit
Handle school billing: issue work orders, purchase orders, and invoices

Human Resources

Payroll (ADP)
Draft contracts for Teaching Artists and contractors
Track all employee and contractor paperwork
Maintain Workers’ Comp, Disability, and State Unemployment Insurance policies and claims
Track vacation and sick days

Office Management

Track/order office and maintenance supplies and equipment
Manage media inventory, including rental agreements and usage
Work with IT consultants for any issues that arise
Supervise and assist with office cleaning and organization as needed

Fundraising

Maintain Development database
Create budgets for all grant proposals and reports
Tracking funding – manage funder status sheet and follow-up on all income.
Prepare and track Thank You letters for individual donations.
Assist with individual fundraising appeals
Handle paperwork for government contracts and discretionary awards

Office Events

Assist with planning and production of public performance events, including the Red Hook Fest and Red Hook: Move It!
Assist with planning and production of fundraising and cultivation events, including annual holiday party and/or gala

Other

Attend weekly staff meetings and provide status updates
Handle communications and scheduling of meetings with the Board of Directors, attend meetings and take notes
Additional phone calling and emails to attend to daily management of the organization.

Candidate must be highly organized, have strong writing & communication skills, and have excellent proficiency in Microsoft Office (especially Excel) and QuickBooks. Must also have knowledge of nonprofit accounting. Strong preference for candidates with at least 5 years’ experience in nonprofit financial management within the NYC cultural sector.

Qualifications

Candidate must be highly organized, have strong writing & communication skills, and have excellent proficiency in Microsoft Office (especially Excel) and QuickBooks. Strong preference for candidates with at least 5 years’ experience in a similar position.

Pay is commensurate with experience. Salary range is mid-60s to mid-70s F/T or 40’s if P/T. A contribution towards employee’s health insurance can be negotiated. Three weeks paid vacation and the week between Christmas and New Year off.

Position is available March 2019.

Application Instructions

To apply please email cover letter and a resume with at least 3 references to opportunities@hookarts.org.

Please attach your paperwork with your name in the file name i.e Jane Doe_Resume.

About Hook Arts Media

Founded in 1994, Hook Arts Media is a vibrant community-based, multi-disciplinary arts organization located on the beautiful Red Hook, Brooklyn waterfront. HAM currently runs year-round arts education programs at high needs public high schools as well onsite and offsite after-school and community programs for ages 12-24, serving upwards of 700 students annually. In addition, HAM produces the annual Red Hook Fest each June – a free outdoor performing arts festival that features world-class artists as well performances by over 100 local youth – and Red Hook: Move It!, a fall performance event held in conjunction with Good Shepherd Services Thanksgiving Celebration.